# Distributing Legacy Controlled Copies (Document Control)

<!--- Comment:  If anyone updates this article for a feature, ping the corresponding Quality writer because the code is still (mostly) shared. --->

<a href="/en/gr/78612/">QualityOne Vaults</a> provide special rules and fields in addition to standard document download functionality in order to support generation, distribution, and tracking of controlled copies. All controlled copies that you generate in Vault have a unique _Controlled Copy ID_ field. Your Vault may also apply specialized overlays or attach/omit signature pages on the content when you download controlled copies. For documents in a given lifecycle state, there may be none, one (1), or many controlled copy actions, for example, _Request Laboratory Reference Copy_ and _Request Facility Posting Copy_.


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      <p><strong>Note</strong>: The functionality in this article refers to legacy controlled copies. See <a href="/en/gr/78808/">Downloading Extensible Controlled Copies</a> for details on working with object-based Extensible Controlled Copy.</p>
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## Enabling Controlled Copy {#enable}

For you to distribute a controlled copy for a document:

* An Admin must have <a href="/en/gr/12339/">configured at least one (1) controlled copy user action</a> for the lifecycle state that your document is in.
* You must have the _Distribute Controlled Copies_ <a href="/en/gr/2572/">permission</a> for the document.

## How to Request Controlled Copies {#request}

To request and distribute a controlled copy:

1. From the **Actions** menu for a document, select a controlled copy action. These actions may not contain "controlled copy" in the name.
2. Optional: In _Requested For_, select the Vault user for whom the controlled copy is intended. Either this field or _Audience Details_ is required.
3. Optional: In _Audience Details_, select or enter the details for the intended audience for the controlled copy, for example, an office location or a department name. While either this field or the _Requested For_ field above is required, both may be specified together.
4. In _Reason or Justification_, select or enter the reason why you are requesting the new copy.
5. In _Number of Copies_, enter the number of controlled copies you wish to distribute. Your Admin must configure the user action to allow multiple copies at a time for this option to display.
6. Click **Download**. If you requested more than one (1) controlled copy, Vault asynchronously generates a ZIP file containing the requested copies. The ZIP file also includes a manifest PDF file with request details including document names, versions, any encountered errors, and the requestor's name. You can download the file from your _Notifications_ page.

### Distribution Reports for Multiple Controlled Copies {#dist-reports}

When you request multiple controlled copies, Vault generates a unique _Controlled Copy ID_ and log in a distribution report. Vault numbers _Controlled Copy IDs_ sequentially in distribution reports for easy tracking. If an error occurs while preparing a set of controlled copies, Vault reserves the _Controlled Copy ID_ and will not use that number. Distribution reports also include a _Package ID_ that identifies the controlled copies requested by a single user.

## Generate Controlled Copies Bulk Action {#generate-bulk-action}

To request controlled copies via bulk action, see <a href="/en/gr/18822/#generate_controlled_copy">Using Bulk Document Actions</a>.