# Configuring Facilitated Training (Training Management)

[QualityOne Vaults](/en/lr/55180/) allow Learners who do not have user accounts for Vault to use [Facilitated Training](/en/lr/71117/). Facilitated Training ensures that Learners receive the correct _Training Assignments_ via [Training Management automation](/en/lr/55176/) and ensures their completion of the training is tracked accordingly.

To accomplish this:

1. Training Administrators link _Training Assignments_ to _Facilitated Training Request_ records. 
2. When that _Facilitated Training Request_ record enters a specified lifecycle state, Training Management starts the _Facilitated Training_ job, which completes the linked _Training Assignments_. 
3. If there are no issues moving all _Training Assignments_ to the _Completed_ state, Vault automatically moves the _Facilitated Training Request_ record to the _Completed_ state.

If there are issues, the _Facilitated Training Request_ does not move to the _Completed_ state. An email is sent to the user who triggered the state change with a link to the job log file for review. After the issues are addressed, the user can use the _Update Training Assignments_ action to restart processing.


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      <p><strong>Note</strong>: In order to use this feature, the <a href="/en/lr/55176/#eligibility"><em>Training Eligibility</em> field</a> on the <em>Person</em> object must be used in your Vault. Contact your Veeva Representative to enable this feature in your Vault.</p>
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## Enabling Facilitated Training {#enable}

To enable this feature in your QualityOne Vault:

* Add the _Person is not a Vault user_ field to the _Person_ object page layout.
* Add the _Facilitated Training Requests_ related object section to the _Curriculum_ object page layout and the _Training Requirement_ object page layout for the _Vault Document Training Requirement_ object type.
* Add a lifecycle state to the _Facilitated Training Request Lifecycle_ in which you want _Facilitated Training Requests_ to be processed. For example, "Ready for Processing".
* Add the _Update Training Assignments_ entry action to the state created above. When triggered, this entry action begins the process of completing all _Training Assignments_ associated with the _Facilitated Training Request_ record.
* Add the **Update Training Assignments** user action to the same state. This user action is used if a _Facilitated Training_ job encounters issues and needs to be restarted once those issues have been resolved.
* Add the **Change State to** user action to the _Facilitated Training Request Lifecycle_'s initial state, and target the state that you created in the above steps.

## Related Permissions {#permissions}

You can complete all the steps in this article with the standard _System Administrator_ or _Vault Owner_ security profile. If your Vault uses custom security profiles, your profile must grant the following [permissions](/en/lr/22824/):

<table>
  <tr>
    <th><strong>Type</strong></th>
    <th><strong>Permission</strong></th>
    <th><strong>Controls</strong></th>
  </tr>
  <tr>
    <td>Security Profile</td>
    <td>Objects: Curriculum: Read, Edit</td>
    <td>Ability to view and modify <em>Curriculum</em> records.</td>
  </tr>
  <tr>
    <td>Security Profile</td>
    <td>Objects: Facilitated Request-Training Assignment: Read, Create, Edit, Delete</td>
    <td>Ability to make changes to <em>Facilitated Request-Training Assignment</em> records.</td>
  </tr>
  <tr>
    <td>Security Profile</td>
    <td>Objects: Facilitated Training Request: Read, Create, Edit</td>
    <td>Ability to view, create, and modify <em>Facilitated Training Request</em> records.</td>
  </tr>
  <tr>
    <td>Security Profile</td>
    <td>Objects: Person: Read, Create, Edit</td>
    <td>Ability to view, create, and modify <em>Person</em> records.</td>
  </tr>
  <tr>
    <td>Security Profile</td>
    <td>Objects: Training Requirement: Read, Edit</td>
    <td>Ability to view and modify <em>Training Requirement</em> records.</td>
  </tr>
</table>