The glossary is a set of terms and matching Glossary Definitions. While viewing a document, you can either select words or short phrases or enter a word or phrase into the glossary to search for approved Glossary Definitions with matching values. Admins can configure a library of Glossary Definitions in Vault and set up an approved external search engine.
Searching the Glossary
While viewing a document, open the navigation tools menu on the Doc Info pane toolbar and select Glossary () to open the Glossary panel. Click close () to close the Glossary panel.
You can also press Ctrl + G on Windows or Cmd + G on a Mac to open and close the Glossary panel.
Note: The glossary is unavailable in read-only viewers, in the Vault Mobile app and mobile browsers, and in token-based or public viewers.
You can search the glossary in several ways:
- You can manually enter and edit text in the Search Glossary field in the Glossary panel.
- In Select or Annotate mode, you can hold down the G key and select text.
Note: Glossary searches are limited to 256 characters.
Vault returns a maximum of five results for each search and presents any available definitions in the language specified on your user profile. If there are no definitions in this language, Vault presents definitions in English.
When configured, Vault also displays applicable search results from the configured external search engine. To view the search results, click the external search link.
To copy a Glossary Definition, click Copy Definition ().
Related Permissions
To search the glossary and copy Glossary Definitions, you must have the View Content permission on the document.