Working with the HACCP Flow Diagram (QMS)

QualityOne Vaults enable you to view and manage a HACCP Flow Diagram as part of your HACCP Management process. The HACCP Flow Diagram displays process steps, connections between process steps, and process step groups in a HACCP Plan, and lets you update information and manage hazards for your HACCP Plan in an easy-to-use visual interface.

Depending on your Admin’s configuration, object, field, and section labels may appear differently than the labels mentioned in this article.

Viewing the HACCP Flow Diagram

To view the HACCP Flow Diagram for a HACCP Plan, navigate to the HACCP Plan record and select Launch Process Flow Diagram from the record’s All Actions menu or click the Launch Process Flow Diagram () icon.

When the HACCP Flow Diagram is in View mode, you can see and interact with the following elements:

HACCP Plan Process Step Groups: Represented by a dotted outline with a label enclosing at least one (1) HACCP Plan Process Step. Clicking on a process step group’s label or border selects it and highlights its process steps.
HACCP Plan Process Steps: Represented by shapes with record labels. You can open the HACCP Plan Process Step record in a new browser tab by clicking the label in View mode.
HACCP Plan Process Step Connections: Represented by lines with labels in between process steps. Dotted lines represent optional connections, and solid lines represent mandatory connections. The arrow on a process step connection points to the output step.
Information: You can view information about a selected diagram element and its related hazard analyses by clicking the Additional Information () icon on the right side of the diagram to open the Information panel.
Diagram Symbols: You can add new process steps directly from this panel when the diagram is in Edit mode by clicking the Flowchart Shapes () icon at the top of the diagram.

You can also do the following to update the display on the HACCP Flow Diagram:

Zoom in and out using the + and - symbols on the diagram.
Click the Gridlines () button in View or Edit mode to display the grid background view.
Click the name of the HACCP Plan at the top of the diagram to open the HACCP Plan record in a new browser tab.

HACCP Flow Diagram Legend

Different shapes on the diagram represent different elements:

Shapes	Description
	A long rectangle represents a required processing step.
	A dotted line border on any process step indicates it is optional.
	A rectangle with rounded corners represents a Material type step, in which a material is introduced or processed. These steps display a list of necessary ingredients for that Process Step; hover over the step to see more ingredients.
	A long hexagon represents a Logistics type step, in which material is stored or distributed. These steps display a list of necessary materials for that process step; hover over the step to see more ingredients.
	An oval represents a Connector type step, either to start or end the flow, or to connect two (2) modular diagrams together.
	A line with an arrow represents a mandatory connection between two (2) process steps.
	A dotted line with an arrow represents an optional connection between two (2) process steps.
	A gray dotted line enclosing a group of process steps represents a HACCP Plan Process Step Group.
	CCP and OPRP process steps are red and labeled "CCP" or "OPRP". Hover over the CCP label to see more information. Connector type steps cannot be CCP or OPRP steps.

About HACCP Flow Diagram Display Labels

HACCP Plan Process Steps and HACCP Plan Process Step Groups with at least one (1) associated significant hazard display CCP and OPRP labels to indicate the critical controls and operational prerequisite programs applied during the process step or group of process steps. Process step groups display up to five (5) CCP and OPRP labels combined. Process steps display up to four (4) CCP and OPRP labels combined; process steps with more than four (4) labels display an Actions menu on the fifth label that you can click to see more CCPs and OPRPs for the process step. Connector type steps cannot be CCP or OPRP process steps.

About the Information Panel

The Information panel lets you view and update information about a selected HACCP Plan Process Step or HACCP Plan Process Step Group on the HACCP Flow Diagram. The panel has the following conventions and behavior:

To launch the Information panel, click the Information () icon; when a diagram element is selected, the panel displays information about that element.
When you select a HACCP Plan Process Step, the General section displays information for Display Label, Code, Step Name, and Description fields for the selected process step if these fields are enabled on the step type. If a HACCP Plan Process Step Group is selected, the General section displays the group’s name and description.
When you select a Material type HACCP Plan Process Step, the Ingredients section displays up to ten (10) ingredients associated with the selected process step.
When a selected HACCP Plan Process Step is part of one (1) or more HACCP Plan Process Step Groups, the HACCP Plan Process Step Groups section displays up to five (5) groups to which the step belongs.
When you select a HACCP Plan Process Step Group, the HACCP Plan Process Steps section displays up to ten (10) associated HACCP Plan Process Steps.
When expanded, the Process Hazard Analysis section displays the 15 most recently modified Process Hazard Analysis records for the selected HACCP Plan Process Step. Expanding each Process Hazard Analysis reveals the Hazards section, which displays up to 15 related hazards and up to five (5) critical controls for significant hazards associated with the Process Hazard Analysis.
Refresh the Information panel to see the latest changes on the diagram after modifying or switching between records by clicking Refresh () at the top of the Information panel.

Editing the HACCP Flow Diagram

To enter Edit mode on a HACCP Flow Diagram, launch the diagram and click Edit. You will stay in Edit mode until you save your changes. While in Edit mode, Vault periodically autosaves your changes in the diagram; the timestamp of when the diagram last autosaved displays on the diagram, if applicable. You must click Save when you are finished editing the diagram.

Editing Process Steps

When in Edit mode, you can add, update, and delete process steps. To do this:

Click and drag a symbol from the Diagram Symbols panel to the desired position in the HACCP Flow Diagram, or click inside an existing process step on the diagram to select it.
Do one (1) of the following:
- Click the Actions menu on a Process Step or Logistics type HACCP Plan Process Step and select Edit. Do one (1) of the following:
  - Click on the label of the step shape to open a drop-down list that lets you select an existing process step from the library or open a window to create a new process step.
  - Click the binoculars () icon to open a new window that lets you search for the required process step or create a new process step.
- Select Edit from the Actions menu on a Material type process step to open a new window from which you can select or create new Ingredients.
- Select Edit from the Actions menu on a Connector step to update the step’s name.
- Select Optional from the Actions menu on a required process step of any type to make the process step optional. Select Required on an optional process step to make it required.
- Select Delete from the Actions menu to delete the HACCP Plan Process Step and its related connections from the diagram and from Vault. This will not delete the related Process Step from the library.
- Click the Edit () icon in the Information panel to update information about the process step.
- With a Material type process step selected, click the Add (+) icon in the Information panel next to the Ingredients section header to launch a new window from which you can select existing ingredients or create new ingredients.
- Click and drag the step to move it to a new position in the diagram.
Click out of the process step when you are done editing to deselect it.
When you are done making changes to the diagram, click Save.

Editing Process Step Connections

When in Edit mode, you can add, update, and delete process step connections. To do this:

Click one (1) of the four (4) connection handles on the border of the desired input step’s node and drag your cursor to the connection handler of the desired output step, or click on an existing process step connection on the diagram to select it.
Do one (1) of the following:
- Open the Information panel. Click the Edit () icon next to the General section header to update information about the step connection, then save your changes.
- Click and drag the connection to move it to another position between two (2) steps in the diagram.
- Click the Actions menu on the connection and select Optional to make a required connection optional. Select Required on an optional connection to make it required.
- Click the Actions menu on the connection and select Delete to delete the connection.
Click away from the process step connection when you are done to deselect it.
When you are done making changes to the diagram, click Save.

Editing Process Step Groups

When in Edit mode, you can view and update information for HACCP Plan Process Step Groups. To do this:

Select a HACCP Plan Process Step Group on the HACCP Flow Diagram by clicking on its label.
Open the Information panel. Click the Edit () icon next to the General section of the Information panel to update information about the group, including the name that displays on the diagram.
When you are done making changes to the diagram, click Save.

To create a new HACCP Plan Process Step Group, follow the instructions in Working with HACCP Management.

Managing Hazards with the Information Panel

Use the Information panel to do the following as part of your organization’s hazard analysis process:

To view or update related hazards and control measures for a Process Hazard Analysis on a selected process step, click the header section of the Hazard Analysis to expand.
To create a new Process Hazard Analysis or select a hazard analysis to add to a process step in the Information panel, click the Add (+) icon next to the Hazard Analysis section header while the diagram is in Edit mode. You can only add an existing Process Hazard Analysis if it is related to a different process step in the same HACCP Plan. You cannot add Process Hazard Analyses to Connector type process steps.
To create or associate Hazards and CCP-Hazard Analysis records from the panel while in Edit or Read mode, select the desired diagram element and click Add (+) in the Information panel next to the Hazards or Critical Controls section headers. If configured, the list of selectable Hazards includes only records in the same Hazard Classification Group.
To delete associated Hazards or Process Hazard Analyses, click Add (+) and deselect the record in the list.
To delete associated CCP-Hazard Analyses, hover over the item you need to delete and click the Delete () icon.

Locking & Unlocking the HACCP Flow Diagram

To prevent updates to the HACCP Flow Diagram, select the Lock HACCP Flow Diagram action from the All Actions menu of a HACCP Plan record. If configured by your Admin, running this action will make the HACCP Flow Diagram available in View mode only to all users with the appropriate permissions. When a HACCP Plan’s HACCP Flow Diagram is locked, users will not be able to create the following new diagram elements:

HACCP Plan Process Steps
HACCP Plan Ingredients
HACCP Plan Process Step Connections
HACCP Plan Process Step Groups

The Unlock HACCP Flow Diagram action re-enables Edit mode on the diagram.

Limitations

Vault does not save updates to HACCP Flow Diagrams if you attempt to reposition more than 500 nodes simultaneously.
The HACCP Flow Diagram does not display for HACCP Plans with more than 1,000 Ingredient Involved records associated with Material type HACCP Plan Process Step records.
The HACCP Flow Diagram will not render for HACCP Plans with more than 1,500 total HACCP Plan Process Steps, HACCP Plan Process Step Connections, and HACCP Plan Process Step Groups.