QualityOne HSE Overview

QualityOne HSE (Health, Safety, and Environmental) is an application that enables organizations to report, track, investigate, and manage health, safety, environmental, vehicle, and property damage incidents. HSE supports organizations in developing a safety-first culture and taking a more data-informed approach to safety.

QualityOne HSE is part of the Veeva QualityOne family of applications. Within a single Vault, your organization can have one (1), two (2), or all of these applications.

Features

QualityOne HSE is built on Vault and includes the features described in Vault Help for Platform. In addition, it provides the following features:

  • Incident Management: QualityOne HSE enables organizations to report, track, investigate, and manage safety, environmental, vehicle, and property damage incidents that impact workers, business operations, and physical assets by:
    • Allowing your organization to generate OSHA 301, OSHA 300, and OSHA 300A logs for you to be compliant with OSHA Regulations and reporting purposes. Additionally, your organization can track labor information on a monthly basis and conduct risk assessments with visibility into your organization’s risk trends and statistics.
    • Utilizing the complementary mobile application to log HSE incidents against environmental event, injury illness, property damage, and vehicle incident types. Users can also capture and attach photo evidence of the incident. This application supports offline mode.
  • Risk Management: QualityOne HSE enables organizations to manage the risk associated with enterprise and operational processes in Vault using risk matrices, risk registers, risk events, and risk studies. Risk Management supports capturing and performing risk studies such as HAZOP (Hazard and Operability Studies). HAZOP is a risk study that identifies and analyzes potential hazards and operability issue nodes within the system, personnel, and equipment.
  • Permit to Work: QualityOne HSE enables organizations to manage the risks associated with different kinds of hazardous work, allowing users to manage and document permits to work and their associated processes directly in Vault.
  • Audit Management: QualityOne HSE allows organizations to perform systematic examinations of various processes and productions of the organization to ensure that requirements are met by:
    • Tracking and managing the full continuum of internal and external auditing in an audit checklist. Users can schedule and plan audits, store pertinent artifacts, issue audit findings and subsequent management of corrective actions, and allow external organizations to respond directly to audit findings.
    • Utilizing the complementary mobile application to respond to audit checklists authored in Vault. This application supports offline mode.
    • Preparing and completing Material Verification Checklists by the Audit team for materials that require hazard control verification.
    • Initiating, planning, and approving audit programs for execution for a determined time period. Users can scope audit programs and execute proposed and unplanned audits against the audit program plan that ensures the organization is in conformance with management system policies and objectives.
    • Managing the process of identifying which personnel are authorized to perform specific roles on an audit. Users can capture key demographic information about auditors, define auditor roles, manage the qualifications for an auditor to perform a given role on various types of audits, and automatically assign qualified auditors to team roles in an audit.
    • Generating a printable view of information from an audit, including audit checklists, audit findings, and images associated with audit findings. Once generated, users can save and print a PDF file of the printable view.

Data Model

QualityOne HSE shares some common data model components with other QualityOne applications, which allows you to consolidate data for all of these applications in a single Vault. This is not a complete list of all QualityOne HSE objects but provides some explanation of important core objects in the data model.

Depending on your Vault’s configuration, object labels may appear differently than the labels mentioned in this article.

Incident Management Key Objects

  • HSE Event: Represents health, safety, environmental, and vehicle or property damage incidents.
    • Injury Illness: This object type stores injury illness incident information.
    • Environmental Event: This object type stores environmental event incident information.
    • Vehicle: This object type stores vehicle incident information.
    • Property Damage: This object type stores property damage incident information.
  • Labor Information: Represents the captured labor information data.
  • HSE-Risk Event: Represents the join between HSE Event and Risk Event.

Risk Management Key Objects

  • Risk Matrix: Stores the definition of risk based on severity and likelihood used to calculate risk level for a given context.
    • Risk Matrix–Qualitative: This object type represents qualitative risk matrix.
    • Risk Matrix–Quantitative: This object type represents quantitative risk matrix.
  • Severity: Defines various levels of risk if it materializes in a given matrix.
  • Likelihood (Occurrence): Defines the probability that a risk event will happen.
  • Detectability: Defines the difficulty of noticing the issue.
  • Risk Level: Defines the risk level based on a combination of Severity and Likelihood.
  • Risk Registers: Houses records of risk ledgers that users can use to manage specific risk events and the actions they require with an identified context.
  • Risk Assessment: Stores the assessment of a related and identified risk event.
  • Risk Event: Defines the potential risk or opportunity that may occur and may require a mitigation activity to reduce the impact of the identified risk.
  • Mitigation Action: Tracks mitigation actions that users must complete depending on the response to a risk event to reduce the risk to an acceptable level.
  • Risk Study: Stores and performs risk analysis on risk study types such as HAZOP.
  • Risk Analysis: Stores the definition of a risk before and after mitigation for HAZOP and Risk Matrix.
  • HAZOP Node: Stores the set of nodes to be identified with supporting information when used for HAZOP risk studies.

Permit to Work Key Objects

  • Permit to Work: Stores information about a permit to work, including a description of work to be done, responsible personnel, location, facility, and protective equipment to be used, as well as the review and approval information.
  • Isolation: Stores information about an isolation measure to be taken in a Permit to Work system.

Audit Management Key Objects

  • Audit: This object represents audits.
    • Internal Audit: This Audit object type represents internal audits.
    • Supplier Audit: This Audit object type represents supplier audits.
  • Audit Finding: This object represents audit findings identified through the Audit Checklist and can also be added independent of the checklist response for a particular audit.
  • Auditor Profile: This object represents information about a specific Auditor.
  • Material Verification: This object represents materials that require hazard control verification.
    • Verification by Material: This Material Verification object type represents the verification of a single material.
    • Verification by Material Category: This Material Verification object type represents the verification of a category and sub-category of a material.
  • Material: This object represents material code such as raw material and finished material.
  • Hazard: This object represents the library of hazards.
  • Material-Hazards: This object represents the join between Material and Hazard.
  • Material Category-Hazards: This object represents the join between Material Category and Hazard.
  • MV Response-Hazard: This object represents the join between MV Response and Hazard.
  • Audit Program: This object represents audit programs and their associated proposed audits where they’re initiated, reviewed, and approved.
  • Proposed Audit: This object represents the proposed audits planned as part of an audit program plan.
    • Internal Audit: This Proposed Audit object type represents internal proposed audits.
    • Supplier Audit: This Proposed Audit object type represents external supplier proposed audits.

Learn more about using the QualityOne HSE application in these articles:

Admin Articles

Learn about configuring the QualityOne HSE application in these articles: